Introduction

HERI Foundation is a non-governmental organization that advocates for equitable access to quality health care and education for all. The organization seeks to ensure increased access to quality healthcare and education for all regardless of geographical location, ethnic group, gender, age or any form of disability; by providing health care and educational facilities, capacity development to healthcare workers, community engagement activities, etc.

Job Summary

Project Coordinator Volunteer is responsible to plan, execute and complete projects according to deadlines and within budget. The candidate is expected to acquire resources and coordinate the efforts of team members and stakeholders to deliver projects according to plan. The candidate will also manage and define the project’s objectives and oversees quality control throughout the completion of the project(s) life cycle. Creates work plans based on goals, and targets, and implements evidence-based interventions in one or more multi-sector areas, as well as modern technologies and practices. Collaborates with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the project.

This is a full-time position that requires 40 hours per week and is based in Dar es Salaam, Tanzania. The position reports to the Executive Director.

Responsibilities

A: Project Management:

1. Manages and oversees the development of projects from initiation to completion.
2. Develop and deliver a project management plan encompassing all the details of a project to the team members.
3. Develops best practices and tools for project execution and management.
4. Defines project scope, goals, and deliverables that support business goals and the strategic vision of management.
5. Develops and delivers project plans, documentation, training, presentations and budget proposals to management and staff.
6. Build, develops and grow partnerships vital to the success of the project.
7. Manages the development of project teams to ensure compliance with policies and procedures; also, develops and implements process improvement plans.
8. Identifies partnerships and opportunities to help achieve HERI’s strategic goals.

B: Project Administration:

1. Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
2. Determine the resources (time, money, equipment, etc.) required to complete the project.
3. Develop a schedule for project completion that effectively allocates the resources to the activities.
4. Builds and implements or socialize the best practices for performing all tasks.
5. Writes project reports for management and funders.
6. Communicate with funders as outlined in funding agreements.
7. Develops best practices and tools for project execution and management.

C: Proposal Management Support:

1. Leads aspects of project design (such as drafting management section in a proposal).
2. Lead design activities, sub-components of a larger project or overall design of some smaller awards
3. Leads project design tasks and approach to project tasks and may lead project level tasks in multiple task areas.
4. Involved in capture management, selects partners, and drafts team agreements and leads aspect of proposal design.
5. Writes proposal sections (management, similar experience, etc.)
6. Leads sub-award design and is responsible for sub-award monitoring.

D: Financial Management:

1. Monitor the approved project expenditures.
2. Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
3. Ensure that all financial records for the project are up to date.

E: Personnel Management:

1. Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
2. Manages the development of project teams to ensure compliance with policies and procedures.
3. Ensure that all project personnel receive an appropriate orientation to the organization and the project.

Qualifications:

• Bachelor Degree in Development Studies, Social Studies, Public Health, Education or any related field
• Minimum 2-3 years’ experience with Project Management or Coordination in the not-for-profit setup
• Excellent written and oral communication skills in English
• Ability to work independently and meet deadlines
• Team player

Salary and Benefits

This is an unpaid volunteer position with a wide range of non-monetary benefits to candidates.

How to Apply

Send a resume and a cover letter highlighting your Project Management/Coordinator experience as well as why you are passionate about HERI Foundation’s mission to career@heri.or.tz. Please include your name and Project Coordinator Volunteer in the subject line. Applicants will be reviewed on a rolling basis and top candidates will be contacted for an interview.